Permits

Are you planning an event or activity that involves any of the elements below? If so, you'll need a permit. Please apply for this via Servix.

In general

• Running time (incl. setting up and dismantling) outside of normal opening hours
• Running time longer than two days
• Exhibition or trade fair
• Roadshow or company presentation
• Promotion (general) 
  
• Sales campaign
• Celebration (apart from academic events) e.g. party, bar evening or Xmas party
• Use of barbecue or cooking facilities
• More than 500 people
• Sponsors
• Public tour, private group tour
• Filming or photo shoots
• Unmanned vehicles or aircraft (e.g. drones)

Outdoors

• Research, exercises (e.g. soil drilling, measurements)
• Open-air cinema
• Drink/food stalls
• Models (exhibits, buildings)
  If on display for over a month, these require a permit from the City of Zurich.
• Musical performances
• Sports events, grandstands and marquees

In particular

• Events organised by ETH-associated entities (extraordinary use)
  • Institutions and bodies within the ETH domain; ETH authorities
    
  • ETH partner organisations
  • University of Zurich
• Events organised by external entities (third-party use)
• For every event in the Audi Max, you need to get the permission of the ETH Permits office.

Definition of "Patronage for a third-party event"

In addition to the Room Utilisation Regulations (in German) and the ETH Zurich Event Policy, the following is set out in Section 4.

Use by third parties Art. 9
Purpose of use by third parties: Rooms may be made available for third-party events. First and foremost, events that are orientated towards education and the communication of scientific knowledge are considered.
Specifically, this means that third-party events must be directly related to and/or of benefit to ETH. To prove this, third-party events must have the patronage of an internal ETH body.

Only the following persons are authorised as patrons:

• Members of the Executive Board
• Heads of the departments of ETH Zurich
• Professors of ETH Zurich
• Heads of the departments
• Managing Director of the ETH Zurich Foundation
• Managing Director of ETH Industry Relations

By accepting a patronage, the patron confirms that the event has a direct connection with ETH or will be beneficial to the university. He/she also assumes responsibility for the content and organisation of the event.

The patron ¡­

... accepts responsibility for ensuring that the event is in keeping with ETH¡¯s role and reputation and that it directly or indirectly benefits the university.
... guarantees that the organiser is a recognised institution.
... guarantees that the event is not purely commercial.
... ensures that the event complies with the ETH regulations on room use.
... contributes personally to the event content, where possible.
... accepts a degree of organisational responsibility for the event or supports the organiser in implementing it.

We expressly do not welcome any patronage that is assumed purely out of goodwill towards the organiser.